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Projected Case Study
Dental · Holy Automation
Lowcountry Dental Partners
What a 2-provider Charleston dental practice looks like after 90 days.
$180K
Recovered Revenue / Year
500+
Admin Hours Saved / Year
This is a projected case study. The practice described is fictional but modeled on real dental operations in the Charleston area. All numbers are conservative estimates based on industry benchmarks and our experience deploying automation for similar businesses.
The Practice
A general dental practice in the Charleston metro. Two dentists, three hygienists, a front desk team of two. About 1,800 active patients on the books.
On paper, the practice is doing fine. In reality, it is bleeding revenue from a dozen small wounds:
- No-show rate: 22% — nearly one in four appointments is a ghost
- Patient recall completion: 45% — should be 80% or higher
- Insurance verification: 2-3 hours per day, done manually
- New patient intake: paper forms, 15 minutes per patient to process
- Google reviews: 12 total — competitors are sitting at 200+
None of these problems are dramatic. They are all fixable. And together, they are costing the practice six figures a year.
The 90-Day Plan
Month 1: Operations
- Automated appointment reminders via text and email — no-shows drop from 22% to 9%
- Insurance verification automated — saves 2+ hours every day
- Digital intake forms replace paper — 15 minutes saved per new patient
- Review request automation triggers after every appointment
Month 2: Intelligence
- Patient recall system identifies 400+ overdue patients hiding in the database
- Reactivation campaign brings back 60+ patients in the first month
- Treatment plan follow-up automated — 35% increase in case acceptance
- Production per provider tracked daily, visible at a glance
Month 3: Strategy
By day 90, the practice looks fundamentally different:
22% → 8%
63% fewer
No-Shows
45% → 78%
73% better
Recall Completion
12 → 85
in 90 days
Google Reviews
3 hrs/day → 20 min
93% reduction
Insurance Verification
Revenue from recovered patients alone: roughly $15,000 per month.
Projected Annual Impact
- ~$180,000 in recovered and new revenue
- 500+ hours per year saved on admin tasks
- Patient satisfaction up across the board
- Staff stress down — less chasing, more care
- Online reputation transformed — from invisible to competitive
What This Means for Your Practice
Most dental practices are not broken. They are just leaking — patients who never come back, appointments that go unfilled, admin work that eats the day, reviews that never get asked for.
Each leak is small enough to ignore. Together, they add up to six figures. Every year.
The fix is not hiring more people. It is building systems that do what your team cannot scale to do — follow up with every patient, verify every insurance, send every reminder, ask for every review. Consistently. Without fail. Without burning out.
That is what a Holy Automation agent does.
See what your practice is leaving on the table.
We will run a free audit of your operations and show you exactly where automation fits — and what it is worth.
Get Your Free Audit